Savyint eArchive BOX – An All-in-One electronic archiving solution for every organization 

In the digital age, data is considered the “new oil” of the digital economy. Archiving is no longer just about preserving information but a strategic component in every organization’s operations. An effective electronic archiving solution enables organizations to build a solid infrastructure—from digitization and security to intelligent data exploitation.

The current state of archiving in organizations

Although many organizations are becoming aware of digital archiving, most still lack proper systems for digitization and electronic document management. Traditional methods prevail, such as printing documents for storage or saving them across personal hard drives, USBs, etc. This lack of synchronization leads to fragmented data management and several risks: 

• Poor control: Physical documents are easily misplaced. Digitized files stored on personal devices risk being lost due to device failure or employee turnover. 

• Difficult retrieval: It can take hours or days to find a necessary document, delaying workflows and decision-making, thus reducing overall productivity. 

• Weak security: Paper documents aren’t protected by encryption. Digitized files on personal devices or emails are even more vulnerable due to lack of proper security. Hardware failure, cyberattacks, or human error could lead to total data loss. 

• Lack of legal value: Unsanctioned digital files may not hold the same legal standing as original paper documents, making them inadmissible in legal matters.

In addition to risks from fragmented or traditional archiving, many organizations struggle with deploying electronic archiving solutions. International solutions may be powerful but costly and difficult to customize for Vietnamese business needs, while domestic solutions often fall short of ISO technical standards or recommended digital archiving architecture. 

Hence, the demand for a comprehensive, standards-compliant, easy-to-operate electronic archiving solution is growing across sectors. 

Savyint eArchive BOX – The All-in-One Electronic Archiving Solution 

As a leading archiving solution provider, Savyint is the first and only company to introduce Savyint eArchive BOX, designed in compliance with the international OAIS reference model (ISO 14721:2012) and Circular No. 02/2019/TT-BNV from the Ministry of Home Affairs regarding electronic archive data and preservation standards in Vietnam. 

Savyint eArchive BOX includes a full package: server, OS software, database software, integrated with digital signing and long-term preservation tools—allowing organizations to easily build an independent storage system for operation and integration. 

2.1. Secure storage – Long-Term preservation – Efficient exploitation 

Savyint eArchive BOX is equipped with modern features to deliver three core objectives: 

a. Secure Storage 

• Digitized documents are centrally stored and managed, with encryption for sensitive documents, enabling the creation of an electronic archive to enhance collaboration among ministries, agencies, and organizations. This reduces the risk of document loss and ensures compliance with Circular No. 02/2019/TT-BNV, Decree No. 30/2020/ND-CP, Decision No. 458/QD-TTg on administrative and electronic archiving, and Decree No. 45/2020/ND-CP.  

• Data is backed up in highly independent file formats like XML, free from reliance on third-party systems.  

• The archive’s security is maintained by controlling information exchanges between integrated or internal software, supporting data encryption and digital signature technologies.  

• It supports document encryption standards such as GDPR, AES, RSA, and more.  

b. Long-term Preservation 

• Supports advanced signing standards like CAdES, PAdES, XAdES, with timestamp embedding and LTANS standards for long-term storage and electronic document authentication.  

• Integrates with long-term storage systems, capable of managing billions of high-quality document pages at low investment costs, with a lifespan of 25–50 years or permanent.  

c. Efficient Utilization 

• Integrates an intelligent AI Chatbot to assist users in managing, storing, searching, and utilizing data, with capabilities for rapid analysis, synthesis, and summarization of content.  

• Incorporates Search Engine technology – Elastic Search for fast searching across large datasets.  

• Offers unlimited integration with existing enterprise software systems, such as accounting, human resource management, document management, and cloud-based directory management systems.

2.2. Multiple editions for every need 

Savyint eArchive BOX offers three flexible editions, tailored to organizations of all sizes and security/compliance requirements: 

Each version is designed for quick setup, clear access control, ease of use, and includes lifetime support to ensure seamless implementation. 

Connect with SAVYINT experts today to accelerate your digital archiving journey and move toward a paperless future with Savyint eArchive BOX.